Other Professionals

The legal landscape is constantly evolving and improving. We at KDJLaw go an extra mile to invest in relationship building with our clients. We keep ourselves abreast of current technological advancements in the market. We invest in business professionals who can help manage and support the growth of our firm. The business professionals work closely with the legal team to achieve the goals and vision of the firm, sharing best practices, current news alert, thought leadership articles and organise client engagement activities. 

Working with us, one will discover the approach that sets the firm apart from other peers. The people at KDJLaw are supportive, open-minded and passionate.

 

 

We are currently looking for the following individuals to join our Business Support Team (description below):

  • Secretary/Clerk

  • Information Technology Support Specialist

For all interested applicants, please submit your CV to this email address: recruitment@kdj-law.com

Secretary/Clerk

 

Roles and Responsibilities

 

  • Provide practice group administrative support

  • Prepare and file cause papers

  • Manage and keep files in order

  • Coordinate and schedule all meetings internally and externally, including logistics and venue bookings

  • Able to handle multiple diaries and calendars for multiple parties

  • Monitor deadlines and prompt reminders to responsible parties

  • Enter and maintain court calendar and filing system

  • Prepare documents, correspondences and presentation materials when necessary

  • Attend to ad-hoc assignment as required

 

Job Qualifications and Requirements

 

  • Pass in SPM/STPM, Diploma, or Degree

  • Minimum three to five years experience

  • Prior knowledge and experience working in an office environment preferred

  • Experience working in a legal firm is an added advantage 

  • Ability to speak and write in English and Bahasa Malaysia proficiently

  • Ability to speak and write Chinese is an added advantage

  • Good time management and communication skills

  • Able to work individually and with a team as and when required

  • Honest, punctual and meticulous

 

 

 

 

Information Technology Support Specialist

Roles and Responsibilities

 

  • Provide desk side and remote technical support, including troubleshooting hardware and software issue

  • Responding to hardware questions and problems, troubleshooting when need be, including desktop computers, laptops, printers, projector, spider phone, tele and video conferencing facilities, and other technical devices as the firm expand

  • Keep track, monitor and install software applications and perform periodic system upgrades to desktop and laptop computers, and other relevant technical devices used in the firm

  • Coordinate day to day operational IT activities, including new hire set up, audio and video conference presentations and phone connections, office moves and departures.

  • Work with GM (this includes Human Resource and Admin Manager) to handle confidential matters such as lateral attorney hires, arrivals, termination etc.

  • Project management and problem-solving skills to improve legal systems, processes, and data analytics.

  • Plays an important role in designing, planning, executing, tracking and coordinating all IT related operational improvement projects and IT related systems and software

  • Will work together with the GM and Tech Committee to aid in the selection and implementation of certain technology solutions, including liaising with vendors and systems provider

  • Assist with the preparation and delivery of self-help tools, materials/ resources such as step-by-step guides, toolkits, process and procedures documents, training materials, policy documents and guidelines.

  • Assist the GM in all business development and change management efforts which require IT solutions and support

  • Contribute and conduct system requirements and testing and work with Tech Committee and external vendors on delivery and validation of the technology

  • Assist in IT and all related technical systems hardware and software purchases and recommendations, including negotiating for the best SLA for the firm

  • Identify process improvements opportunities

  • Advise GM and Tech Team on operational capabilities, gaps and recommended changes

  • Manage firm’s legal management systems, CRM, DM and other relevant systems

  • Administrator for the website and social media

  • This role reports to the General Manager with an additional supporting function to the Exco, Partners, and incumbent role in working together with the Tech Team.

  • Taking an active role to keep oneself abreast with the latest technology such as FINTECH, Cybersecurity and AI that will assist in firm operations’ efficiency and client intake.

  • Able to prepare monthly and ad hoc reports on IT issues and updates to the management

  • Attend to ad-hoc assignment as required

 

 

Job Qualifications and Requirements

 

  • Minimum Diploma/Degree in Information Technology; Business Information Systems; Computer Science or equivalent.

  • Experienced IT professional with at least three to five-year experience.

  • Professional IT certificate will be considered.

  • Candidate with higher qualification and experiences are welcome to apply. Remuneration is based on experience.

  • Technical experience for this role includes and not limited to Windows 7 -10 and desktop software including Microsoft Office; Office 365 or Google Apps, Wifi, Routers, Broadband, Firewall, DNS, VLANs, Active Directory, Google Chrome and G Suites, FTP Servers, any CRM system. Legal Management System understanding, troubleshooting and vendor coordination will also be part of the hire IT professional’s job scope.

  • Software development and Programming capabilities are added advantage.

  • Prior knowledge and experience working in an office environment preferred.

  • Experience working in a legal firm is an added advantage. 

  • Good communicator focused with great time management skills, able to effectively deal with compelling and complex issues from a demanding user base.

  • Able to communicate and make recommendations to relevant stakeholders.

  • Preferably an IT professional who has the technical ability with good people skills providing. assistance to achieve operational excellence.

  • Good time management and communications skills.

  • Able to work individually and with a team as and when required.

  • Advanced demonstrated ability to deal with confidential information.

  • Advanced ability to work in a fast-paced environment with evolving priorities.

  • Ability drive multiple projects.

  • Must be willing to work at Damansara Heights.  
     

*Only shortlisted candidate will be notified

 

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